2016 Terms and Conditions

By submitting this entry form the artist confirms to have read and understood the Sculpture in the Vineyards Terms and Conditions and agrees to them.

SCULPTURES ELIGIBLE FOR ENTRY: All materials are eligible for entry, however, ephemeral pieces must use biodegradable materials and contain no plant matter. There must be no disintegration or introduced matter to the natural environment. Works considered will be ‘large-scale sculptures’ – ie. having a significant presence in the landscape and may include site-specific works which inhabit a significantly large area.

The ability to withstand harsh weather conditions including sun, extremely strong winds and rain, as well as wildlife, will be considered, as will the potential to cause harm or threat to the general public. Works are to be inclusive in subject matter and must not be discriminatory or offensive in any way.

All works which need electrical power must be single phase 240 volt, maximum 2 AMP current draw: please ensure all wiring is verified and tagged by a licensed electrician to Australian electrical standards. All works must be the original work of the submitting Artist.

SELECTION PANEL: SINV 2016 Exhibitions Team and Wollombi Valley Wine Trail. Artists will be notified of their selection by 8 August 2016. The Selection Panel reserves the right to invite artists into the exhibition without application.

SITE ALLOCATION: Venues offer a diversity of locations ranging from conventional sculpture park settings through to properties with landscape features that allow for site-specific installation. Placement of works will be decision of the Curator with full consideration given to the artist’s intention for the artwork and the requirements of the host venue, as well as the overall aesthetics of the exhibition. Site visits will be scheduled in the lead up to the installation. 

INSTALLATION: Will take place in October (dates TBC). A schedule will be organised by the Exhibitions Manager and Curator and artists are required to meet with her before beginning to install their work. No vehicles are permitted to drive onto a site without first consulting a member of the SINV 2016 Team.

Prior to the exhibition artists will be allocated a specific time for installation. The artist will liaise with the Exhibitions Manager and Curator to confirm artwork placement and check installation progress. Artists will need to inform the Exhibitions Manager and Curator if there are any special requirements prior to the installation day. Artists are requested to be available for installation of their artworks on their allotted day.

You are encouraged to bring your own assistance/crew to your install and should provide their details. Artists and their assistants are responsible for installation and de-installation of their work. When you have been accepted for exhibition you will be requested to confirm your availability for installation and provide the names of who will be assisting you.

Artists are required to provide an installation method statement including a list of materials, and what equipment will be required to install and de-install your work at the time of application. Upon completion of installation, artists must co-sign an Installation Completion Form with the Exhibitions Manager and Curator following a final site inspection. Sculptures must remain on site until the close of the exhibition, this being 5:00pm Sunday 4th December, 2016. 

CRANE POLICY: In cases of works that require a crane for installation, SINV will provide reasonable support. Artists requiring a crane need to notify the curator before October 1. All crane installations will take place on one nominated day. Crane expenses for de-installation are the responsibility of the artist unless negotiated otherwise.

INSTALLATION: Artists are required to register before installing their artworks. On their nominated installation day and time, artists must report to a member of the Sculpture in the Vineyards team before commencing installation. No vehicles are permitted to drive onto a site without first consulting a member of the Sculpture in the Vineyards Team.

CONSERVATION POLICY: ‘Non-traditional’ sculptural materials and temporal works are welcome, provided they withstand the elements for the exhibition period. If the rate of deterioration of the artwork is beyond the application of simple conservation methods the artwork will be removed at the Curator’s discretion.  It is the responsibility of the artist to maintain the work for the duration of the exhibition, unless otherwise organised. Any damage to a work must be reported immediately to the Exhibitions Manager and Curator.

TRANSPORTATION TO AND FROM SITE: Artists are responsible for the transport of their sculptures to and from the exhibition. Artists are responsible for removing all packing materials from the site. SINV does not store any packing materials. Freight and transport costs in both directions are the responsibility of the artist.

SECURITY, LIABILITY AND INSURANCE: Artists exhibit at their own risk and insurance is the artist’s responsibility. SINV and host venues will exercise reasonable care, but are not responsible for loss or damage to any work while in its custody, during transit or on exhibition.

WORK HEALTH AND SAFETY: The artist is responsible for ensuring the installation remains safe at all times. All instruction from the Exhibitions Manager and Curator or host venue must be complied with promptly. Artists are required to state how artworks are to be installed on the Application Form and artworks will be assessed for safety after installation. Risk Management Plan is available for download:  Occupational Health & Safety & Risk Management Policy

COPYRIGHT, PHOTOGRAPHS AND CATALOGUE: Artworks will be photographed in-situ by SINV 2016 photographer. Artists own the copyright of their work and license SINV to reproduce images in the exhibition catalogue, publicity, media releases, and other promotions in print and on the SINV website. Artists are to supply a brief artist and biographical statement as part of their entry form for use in the catalogue. 

SIGNAGE & PERSONAL SPONSORSHIP: If an artist wishes to acknowledge private sponsorship, the relevant details need to be provided to the Exhibitions Manager and Curator before the catalogue is published. No additional sponsorship signage will be included in the exhibition.

SMALL SCULPTURE EXHIBITION: Artists selected for the outdoor exhibition are eligible for inclusion in an exhibition to be held in The Old Fire Shed Gallery at the Wollombi Valley Cultural Centre (WVAC). Please tick this box on the application form and submit details on a separate form. Sales of small sculptures will attract the same commission as the outdoor exhibition.

Exhibition space is limited and further selection of works will be made by the curator. Artists selected for the indoor exhibition will be required to pay an additional $10.00 as membership to WVAC.


ONLINE ENTRY: complete entry form on the website and upload support material – pay entry fee by direct deposit with your name in the reference field.

EMAIL: Download an application form, complete and email to sinthev@gmail.com with supporting images attached as jpegs. Direct deposit entry fee is preferred.

ENTRY FEE: $35 inc GST for up to three outdoor works. Entry fees are non-refundable. Applications submitted without an entry fee will not be considered.

Direct Bank Deposit – Your name as reference
Sculpture in the Vineyards –  BSB: 637-000 ACC: 718990459
Post Cheque or money order  – payable to Sculpture in the Vineyards to Michael Winnick – 2538 Paynes Crossing Road Wollombi NSW 2325 

SALE OF ARTWORK: All artwork for sale in the exhibition attracts 40% commission. Artists must supply an ABN. If an artist does not have an ABN, the artist in the event of a sale must complete ‘a statement of supplier’ form. Artists represented by a commercial gallery are responsible for informing their gallery. Representing galleries will receive 20%. As long as artworks remain on a Sculpture in the Vineyards site, they are subject to these terms of commission; additionally if a sale results from the period of exhibtion, up to three months following the removal of artwork.

For more information email sinthev@gmail.com or contact Exhibtion Manager and Curator, Lizzy Marshall on 0416 527 098.


Entries close 31 July 2016
Exhibition opens 29 October

Sculpture in the Vineyards offers its artists a range of opportunities to engage with bus tours, artists talks, educational opportunities and workshops. Artists are not obliged to participate and will be invited on a case-to-case basis. Artists who are interested in these types of programs should indicate so on their application.